POSITION:  Administrative and Project Assistant

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We have a great opportunity for a service focused and detail-oriented professional in a growing office. We are water/wastewater engineers who serve our local communities through our professional consulting services. This exciting role will contribute administrative support services, project assistance, and light accounting support for the company and local office. 

 

LOCATION: Charlotte, NC (Full-Time)

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POSITION DESCRIPTION

OVERVIEW: Successful candidate will perform a variety of duties to help support our team in a growing engineering consulting firm. We are looking for a self-motivated individual willing to take on challenges and see them through. No two days are the same in this role, if you are someone that likes to pivot and change, this is for you. This is an in-office position.

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TYPICAL ACTIVITIES: The primary roles are general office administration and assisting project engineers with projects. You will also be assisting with internal corporate operations.​

• General office administration duties include receiving guests, processing mail, preparing packages for shipment, ordering, and maintaining office supplies, performing project database entry, and making deliveries (approximately 40%).

• Project assistant duties include generating correspondence, spreadsheets, presentations, data entry, drafting, formatting and editing project documents, assisting engineers in every phase of a project, and other electronic documents related to engineering project work (approximately 30%).

• Various inter-office and corporate support activities such as accounting support and data entry, occasional office social planning, asset inventory tracking, project management support, and computer/software troubleshooting coordination with outside IT consultants (approximately 30%). 

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The ideal candidate is a skilled and energetic professional that enjoys supporting project teams and is seeking challenging but rewarding work. We select staff members who demonstrate the principles of integrity, honesty, humility, and excellence and who exemplify the company's dedication to service. If service is your passion, then we want to hear from you!  

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CAREER GROWTH: Our support staff are part of a team we call our STAGE Crew. They are a valued group of employees who provide important behind-the-scenes tasks that are crucial to the success of our client-facing engineering services. This team collaborates across offices to leverage talents and fill needs. This arrangement allows for career growth in a team-focused organization.

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QUALIFICATIONS: 

• Associate degree or bachelor's degree in communications, education, business, or related field.

• Proficiency with Microsoft Office Suite: Word, Excel, PowerPoint, Teams, and Outlook.  

• Familiar with, or able to learn, BQE CORE, our project management tracking and invoicing software.  

• Willingness to learn and take on new challenges. 

• Excellent verbal and written communication skills. 

• Ability to work independently and collaboratively and take tasks to completion. 

• Organized and efficient.  

• Analytical and problem-solving skills. 

• Attentive to detail.  

• Exhibit a high level of professionalism.  

• Capable of moderate lifting (generally 25 pounds or less).  

• Capable of operating a motor vehicle and must have a driver's license.  

• Preference may be given to candidates with proven experience in one or more of the following areas:   

  • Microsoft Office 365 applications (including SharePoint administration)  

  • Computer and network IT administration  

  • Benefits administration and human resources   

  • Proficiency with Quick Books and other accounting tools 

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HIGHFILL believes in the benefit of our company reflecting the diversity of the communities we serve. We invite all qualified applicants to apply regardless of race, religion, national origin, gender, sexual orientation, body ability, or other self-identified status. If you are qualified and ready to contribute to an amazing team, you are welcome.

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HOW TO APPLY:  Interested candidates should apply via the form below or forward a cover letter and resume to hr@hiepc.com. In your cover letter, please state if you require sponsorship to maintain an employment visa status.

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COMPANY OVERVIEW:

Who we are: You be you! Individuality is powerful, and unique perspectives cultivate innovation. The HIGHFILL culture embraces and welcomes each employee. Free to be our authentic selves, we thrive in a team setting and connect meaningfully with the communities that we serve.

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What we are: HIGHFILL is a principle-centered engineering consulting firm specializing in community and municipal water infrastructure engineering. With offices in Cary, Wilmington, Charlotte, and Winston-Salem, NC, and Columbia, SC, we provide exceptional service to our clients at a fair price.

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How we do it: HIGHFILL offers a business atmosphere that supports employee professional development and advancement. We offer an attractive benefits package that is competitive with large firms while providing the appealing close-knit work environment of a smaller, growing firm.

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Benefits: Competitive pay; paid medical, dental, vision insurance (HSA option); paid time off including 8 holidays; 401K plan with company match; life insurance; short-term/long-term disability insurance; and opportunities for training and growth.